Accounting and Finance Jobs in Ethiopia August 2024

Accounting and Finance Jobs in Ethiopia August 2024

Title of the Post: Finance Officer

Send a report to: Area Coordinator Duty Station: Afar Regional State, Semera

 

Compensation: based on the size of the organization

 

It is necessary to have one

 

Duration: four months, with a potential extension dependent on funds available 

Founded in 1984, Islamic Relief is a global nonprofit organization focused on development and relief, with its main office located in Birmingham, UK. Islamic Relief works with local communities, irrespective of race, religion, or gender, to support sustainable economic and social development in addition to responding to emergencies and disasters. In 2004, the office formally opened for business in Ethiopia. With a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia Regional State, West Harergeye, Chiro and Meayso Woredas; and an additional operational office in Addis Ababa, Islamic Relief Ethiopia (IRE) operates in the Somali Regional State. Please visit our website at http://www.islamic-relief.org/work-with-us for additional information.

 

Work Objective

 

The person's main duty should be to manage financial issues at the field office level. The individuals' primary responsibilities would be:

 

1. Facilitate Fund Transfer: Examine project financial operations in comparison to the financial plan; create a Transfer Request Form; obtain program department funding transfer requests; and make sure the transfer letter is authorized and delivered to the bank on time.

 

2. Budget Preparation: Gather data from various Organization units regarding the budget, Examine and amend the proposed budget. Create and assemble the Country Office's draft budget (Core Admin), Gather the project's draft budgets, Assist the Program Department with budget preparation, Examine the project budget drafts. Agree on the final version and share the findings.

 

3. Payroll preparation: Examine the Employment Contract file for recent hires and contract terminations. Examine the file of temporary employees for any new hires and contract renewals. Verify your eligibility for the Staff Provident Fund (PF) following your probationary period. Send in your payroll for review and approval. Create a letter that will be issued to the bank following payment authorization for the purpose of paying salaries, transferring funds to savings accounts, or requesting a CPO for income tax and holding taxes. Send a copy of the letter to the field office with the bank's initials. Keep a copy of the letter and get bank guidance to get ready for a joint venture. Employee payroll slips should be distributed. Create a JV payroll summary. Payroll copy should be kept for future use.

 

4. Follow-up: Verify if funds were initially allotted or authorized for the requested purchases or services. Present the check and initial the payment vouchers along with the check.

 

5. Verify the signatures on authorization letters and checks. Assure prompt check collection and delivery of CPOs acquired from the bank to the intended recipient. Check to make sure spending is within the allocated amount. Examine and confirm with prior payments, Respond to any issues that may come up about orphan 1-2-1 payments and submit a report to the finance manager.

 

6. Controlling: Make sure that all payments are made in compliance with donor, tax, and IRW guidelines. Please return any missing documents, clearly indicating which ones are missing. available for verification and initial

 

7. Bank Reconciliation: Gather Bank Statements every month, Gather the General Leger for the corresponding month's bank account. Sort through and locate any unpaid checks, deposits, and withholdings. Get the bank reconciliation ready. Present for verification and endorsement, Follow-up clearing of unresolved bank reconciliation issues

 

8. Record/Report: Make sure to record and post all vouchers every day, or take part in the process. Perform a study of the quarterly budget variance. Create a report on the quarterly financial budget performance assessment.

 

9. Documentation: Verify that PVs and payrolls/JVs are signed and submitted. Make that the accompanying documentation for the payment vouchers is complete. Make ensuring that financial paperwork are printed and available on time. Make sure the department has copies of all contracts, including those for hiring, purchases, and services. Make sure revenue stamps are attached to contracts, if necessary. Make sure that every document is completed every day.

 

10. Policy & Procedure: To guarantee that IRE complies with donor financial restrictions (in this example, DFID from the British Embassy, OCHA, and the EC). This calls for the individual to completely absorb the standards, train new hires and monitor compliance, and apply financial rules and tax laws to their duties.

 

11. Advice: To guarantee adherence to donor criteria, budget holders and program officers should get expert financial management advice. This necessitates that he closely monitor how the budget is being used. Following the creation and distribution of reports, systematic guidance on financial management should be given. The principal budget holders should participate in this at least once a month.

 

12. Monitoring: Establishing a strong fund transfer trucking system (IRW-IRE-PAO + Donor-IRE) and following up on budget modifications with the donors Keep an eye on all of the organization's income and expenses. Determine whether formal, dependable, and convenient accounting systems and procedures are in place. If not, suggest more suitable accounting practices for the national office and project offices.

 

13. Report: To create monthly bank reconciliations on the QuickBooks system, create monthly financial and budget statements and submit them to the appropriate departments; to create monthly, quarterly, and final donor financial reports within the deadline and in compliance with donor guidelines; and to create budget versus actual statements for the purpose of budget authorization.

 

14. Recording: Verify that the source papers have been accurately recorded; journalize codes, post accounting data, and integrate new donors' budget codes into the QuickBooks system.

 

15. Audit: Help internal and external auditors with their work by providing support, and make any necessary adjustments or audit recommendations so that they can be implemented in the upcoming accounting period.

 

16. Follow-up: Ensure that field personnel and partners submit financial records on time. Provide expert support to field personnel. Review and assess completed work; take corrective action. Orient and teach field personnel.

 

Individualized Detail

 

Employment History and Official Qualifications and Education

 

• A bachelor's degree in accounting and finance from an accredited university plus at least three years of relevant work experience in the humanitarian sector (experience with INGOs is preferred).

 

Essential Competencies/Skills

 

• It helps to have prior experience closing accounts and going through an audit.

 

• Demonstrated proficiency with AX Accounting Information System Software 

 

• Track record of success in grant monitoring

 

• Strong interpersonal abilities that foster positive connections with both internal and external stakeholders

 

• Proficiency in both written and spoken English and the native language (Afar) is required.

 

• Strong planning and organizational abilities

 

• The capacity to act adaptably while handling a challenging and complex assignment

 

• A dedication to humanitarian action and ideals

 

• Being prepared to visit the field offices in order to assist the field staff with adhering to donor regulations

 

Equal Opportunity and Safety

 

The wellbeing and protection of children, youth, and individuals at risk are of utmost importance to Islamic Relief and its personnel. and must follow the tenet of "leave no one behind and do no harm." It is imperative that we ensure that our interventions do not put the communities we serve or the staff we deal with at danger of harm.  A variety of related policies from Islamic Relief outline expectations for conduct amongst the organization, its employees, and its spokespeople as well as toward the people we help. Islamic Relief pledges to promptly, suitably, and positively address any and all facts that minors, young people, and others in danger have revealed.

 

Acceptable references and suitable screening checks—which may include background checks on criminal histories and terrorist financing—will be required for all job offers. As part of our involvement in the Inter Agency Misconduct Disclosure Scheme, we will ask past employers of job applicants for information regarding any findings of sexual exploitation, child abuse and/or sexual abuse while they were employed, or incidents that were under investigation at the time the applicant left before signing the contract.

 

Islamic Relief does not discriminate on the basis of age, sex, race, color, religion, national or ethnic origin, disability status, or diversity. We believe that everyone has the right to be safe, respected, and valued regardless of who they are or their circumstances. We also believe that all candidates and qualified applicants should have equal employment opportunities.

 

All types of violence, sexual exploitation, abuse, and harassment are not tolerated by Islamic Relief.

 

IRE strongly advises female candidates to apply for this role. Our company is dedicated to advancing diversity and gender equality in the workplace. IRE is committed to fostering an inclusive workplace where all people, regardless of gender, have equal opportunity to further their careers.

 

IRE is dedicated to creating a welcoming workplace and values the contributions and distinct viewpoints that women and people with disabilities offer to our company. IRE thinks we can improve our programs' efficacy and durability by advocating for gender equality.

 

We invite you to submit your application if you are a female applicant who meets the qualifications and is passionate about joining our team. IRE is eager to review your application and collaborate with you to improve the lives of individuals who are less fortunate.

 

How to Utilize

 

Application Processes

 

• Interested candidates must send a completed Job Application Form to eth.recruitment2@islamic-relief.org.et, stating the duty station they are applying for and including all necessary supporting documentation (updated CV, copy of credentials, and testimonials).

 

• The following URL will take you to the Job Application Form: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. If you don't follow the guidelines, your application will be rejected.

 

• August 28, 2024 is the application closing date.

 

• We apologize that we will only be able to get in touch with the individuals who have been shortlisted due to the large number of applications.

 

Disclaimers: No fees are assessed by Islamic Relief during the application, interview, offer, or contract phases of the hiring process.