Management Jobs in Ethiopia Addis Ababa August 2024

Management Jobs in Ethiopia Addis Ababa August 2024

Our principles and commitments to safeguarding: FHI 360 is dedicated to preventing all forms of abuse, exploitation, and harassment in our workplaces and programs, including sexual abuse, exploitation, and harassment. FHI 360 takes steps to ensure the well-being of everyone who interacts with our organization and programs, and all workers, including staff and volunteers, must share this commitment and sign our code of conduct. All job offers will be subject to appropriate screening, including references, criminal records, and terrorism financing checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), which is managed by the Steering Committee for Humanitarian Response. By the MDS, we shall obtain information from job applicants' past employers regarding any substantiated findings of sexual abuse, exploitation, and/or harassment during the applicant's employment with those companies. By applying, job seekers affirm that they understand the recruitment procedures and agree to the screening tests.

 

 POSITION OVERVIEW

The Senior Procurement Officer will report to the Administration and Operations Manager. He or she will be responsible for coordinating procurement orders with relevant departments and programs to ensure that the correct commodities are requested and that requesters receive their goods and services on schedule. By establishing efficient procurement planning and management, the position holder will be held accountable for providing timely, efficient, and responsible procurement support to the field offices.

KEY AREAS OF ACCOUNTABILITY.

 

STRATEGIC/LEADERSHIP

 

• Assist the Administration and Operations Manager in developing and implementing cost-effective supply chain management strategies, including planning, order management, procurement policy, and requisitioning procedures by FHI360 policies and regulations.

 

• Review and update supply chain policies and procedures aligned with FHI360's strategic objectives, core values, and policy.

 

• Contribute to and review procurement plans to ensure accurate and realistic budgets.

 

TECHNICAL/OPERATION

 

• Ensure purchase complies with FHI360 and donor policies and procedures, and records are filed systematically for a clear audit trail.

 

• Manage procurement processes to guarantee compliance and timely delivery of products and services.

 

• Prepared and organized tender paperwork, ads, contract agreements, and other materials for Procurement Tendering Committee meetings.

 

• Periodic market assessments, gathering data from market and peer agencies.

 

• Assist customers with procurement planning and timely document submission, including clear specifications, financial codes, and authorization. 

 

• Conduct market research, create a supplier database, and initiate tender processes for standard items to build standard contracts with dealers and committed suppliers.

 

• Manage tender processes and contracts.

 

• Collaborating with stakeholders to develop specifications and decision-making criteria for all tenders

 

• Negotiating organizational Terms and Conditions, including legal elements, with suppliers.

 

• Assist the country procurement manager in creating key performance indicators (KPIs) for all contracts to maximize FHI360's profits (e.g., pricing, lead and delivery times, service quality, and product quality).

 

• Monitoring vendors against KPIs and addressing performance gaps.

 

• \tManage the Supplier Database, including registering new suppliers and identifying those who should be 'blacklisted'.

 

• Ensure procurement records are properly documented for audits and follow-up purposes.

 

• Maintaining the financial scheme of delegation and adhering to purchase thresholds.

 

Ensure significant cost savings for the organization, the donor, and the beneficiaries through:

 

• Conduct due diligence and risk assessments by corporate policies.

 

• Create monthly and quarterly management information reports, analyze data, and provide recommendations to improve procurement service efficiency.

 

• Ensure vendors understand FHI360 ideals and follow with agreements.

 

CAPACITY BUILDING

 

• Develop procurement team capacity through effective training, performance management, and development plans.

 

REPORTING

 

• Submit monthly procurement tracker and update reports to the country's Administration and Operations Manager and Director. The tracker sheet should also be shared with the necessary staff members, and work proactively to obtain feedback from field offices.

 

SKILLS AND BEHAVIOURS 

 

ACCOUNTABILITY:

 

• Accepts responsibility for decision-making, resource management, and demonstrating FHI360 ideals.

 

• Holds suppliers accountable for meeting their duties.

 

AMBITION:

 

• Set hard goals and take responsibility for personal development.

 

• Expresses their personal vision for FHI360, inspiring and motivating others.

 

• Demonstrates strategic thinking and a global perspective.

 

COLLABORATION:

 

• Effectively creates and maintains connections with colleagues, members, external partners, and supporters by being approachable, good listeners, and easy to communicate with.

 

• Values diversity and can work cross-culturally.

 

CREATIVITY:

 

• Encourages fresh and inventive solutions.

 

• Reduces bureaucracy and promotes entrepreneurship.

 

INTEGRITY

 

• Fosters honesty, openness, and transparency, leading to increased trust and confidence.

 

• Demonstrates continuous great judgment.

 

Problem Solving and Impact:

 

• Evaluate difficult issues with recognizable variables.

 

• Uses judgment within established norms and policies to choose appropriate methods and techniques for solving problems.

 

• Decisions typically impact one's own job or a certain functional area.

 

Supervision Given/Received:

 

• Offers direction to departmental areas.

 

• Assists Country Offices with purchasing logistics for move.

 

• Act as a team leader for other personnel.

 

• Management assigns financial signature authority, limiting supervision requirements.

 

• Typically reports to the Administration and Operations Manager.

 

Education:

 

• BA/BSC in management, procurement, or related subjects.

 

Experience:

 

• Requires 5+ years of procurement and administrative support experience.

 

• Extensive expertise in international procurement and contract management, with the ability to analyze trends and design solutions to address gaps.

 

• Strong preference for diploma or certificate courses in logistics and supply chain.

 

• Proven experience in logistics for INGOs' worldwide development and emergency programs.

 

• Understanding compliance requirements for logistics and procurement with important institutional donors.

 

• Strong interpersonal and communication abilities, including influencing, negotiating, and coaching.

 

• Demonstrated ability to analyze difficult situations, define a clear path ahead, and gain buy-in from stakeholders.

 

• Adhere to FHI360 values.

 

• Willingness to adjust work methods and hours during emergencies, including short-term and extended travel.

 

• Demonstrates strong organizational skills, including the ability to create filing systems and databases for auditing purposes.

 

• Proficient in computer applications such as Word, Excel, and PowerPoint.

 

Typical physical demands:

 

• Typical office setting.

 

• Ability to focus on a computer screen for extended periods and do repetitive typing tasks.

 

• Ability to sit and stand for long periods.

 

Technology To Be Used:

 

• Requirements include personal computer/laptop, Microsoft apps (e.g., Office 365, SharePoint, Skype/Zoom/Teams), mobile technologies, and regular office equipment.

 

Travel Requirements:

 

• 25%

This job ad explains the primary responsibilities of the position. It neither defines nor limits the specific tasks that can be allocated to carry out these responsibilities. This paper does not constitute an employment contract. Management has the right to amend and update this document at any moment.

 

FHI 360 is an equal opportunity and affirmative action employer, which means that we do not discriminate against anyone who is employed or seeking employment because of their race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected by applicable law.

 

FHI 360 will evaluate all competent applicants for employment, including those with criminal backgrounds, by applicable state and local legislation.

 

FHI 360 will never ask for your career site login or password, nor will we request money, products, or services throughout the application, recruitment, or hiring process. If you have any questions or issues about our correspondence, please send an email to CareerCenterSupport@fhi360.org.

 

FHI 360 encourages workforce strength and wellness through a competitive benefits package, professional development opportunities, and policies and initiatives that promote a good work/life balance. Join our global team to help others — and yourself.

 How to apply

To apply, please follow the link below: